Scheduling Tools for Multi-Person Meetings
Multi-person meetings require coordination across calendars, locations, and participant constraints.
Use-Case Scope
This page covers tools used for group scheduling, shared availability, and meeting coordination across multiple participants.
Selection Criteria
- Group availability matching
- Time-zone handling across participants
- Meeting rule configuration and rescheduling flow
- Team-level visibility and ownership controls
Shortlist Snapshot
| Tool | Starting Price | Free Plan | Group Scheduling | Notes |
|---|---|---|---|---|
| Calendly | USD 10/month | Yes | Yes | Team and round-robin workflows |
| SavvyCal | USD 12/month | Yes | Yes | Flexible time sharing |
| Cal.com | USD 0/month | Yes | Yes | Open-source deployment options |
| Motion | USD 19/month | Yes | Yes | Calendar + task scheduling layer |
Implementation Notes
- Test round-robin behavior with realistic team calendars
- Review meeting ownership when hosts change
- Verify fallback rules when attendees decline